November 17, 2012
The meeting was called to order at 2:10 p.m. by President Chuck Horner.
Members present:
Bayle Emlein, Jan Fagerholm (via phone), Chuck Horner, Elsie Smith, Tom Smith. Absent: Diane George, Sid Jordan.
The minutes of the October 2012 meeting were approved.
Old Business:
Board of Directors Nominees: Names of nominees were randomized for placement on the ballot:
Jan Fagerholm, Don Odle, Elsie Smith, Bud Gallagher, Sally Holt, Bayle Emlein, Chuck Horner
The e-mails from Robert Rofen regarding Newsletter and financial matters were read by each member of the EC. His concern and input are appreciated.
President’s Report: Chuck Horner
All members of PCC are welcome to each EC meeting. We have known about declining PCC finances for years and have been attempting to address it. Members are encouraged to read the minutes in each Newsletter and respond.
At the November Main Meeting it was generally agreed that PCC cease publishing and mailing a paper Newsletter.
The final decision is that the Newsletter will continue to be placed to the Web site in PDF format. Members can download and print it as they wish. Chuck will send an e-mail reminding members to go to the Web site to download their current Newsletter. If someone does not receive his/her Newsletter link, s/he needs to contact Chuck to update their information.
1. It was moved and seconded that we no longer publish a hard copy of the Newsletter. The motion was unanimously passed.
2. It was moved and seconded that the President’s duties be expanded to include e-mailing members when the current version of the Newsletter becomes available online. The motion was unanimously passed.
The dues structure was reviewed. Jan pointed out that changing the payment structure creates considerable extra work in pro-rating and changing the payment cycle.
3. After reviewing revised expenditure expectation, the following categories and dues were proposed, seconded, and unanimously agreed on:
- Regular $40.00
- Senior/Student $25.00
Renewal dates remain as date member joined
Executive Vice President: Sally Holt
Nothing to report.
Treasurer: Tom Smith
As of November 17, 2012:
Checking Account: $956.78
Tom pointed out that it is not so much the expenses that are causing PCC financial problems as the lack of revenue. Membership (therefore dues income) is declining. We have no other income.
Sally has purchased raffle prizes through March. The approximate total cost, to be subtracted from cash, is $109.00. Raffle revenue is as yet unknown. In the past few months we have been breaking even on raffles.
Secretary: Bayle Emlein
Nothing special to report.
VP Clubhouse: Sid Jordan
Nothing special to report.
VP Marketing: Position open:
VP Membership: Jan Fagerholm
Member count as of November 17, 2012
Current membership is 41.
VP Newsletter: Elsie Smith
Submission Deadline:
November 24, 2012, Saturday, December Newsletter
December 22, 2012, Saturday, January Newsletter
After December, Chuck will be sending e-mail to members:
- Click-through directly on link in e-mail.
- Procedure to get the PDF on the PCC Web site.
- Open PDF newsletter, as attached in e-mail.
VP Special Projects: Bayle Emlein: Nothing to report.
Webmaster: Diane George: Nothing special to report.
Calendar: See the Web site for the latest updates and changes in SIG meetings.
Programs:
December: Abby Stokes, author of Is This Thing On?
January: Bring your new tech toys to show off.
Fund Raiser:
December: His & hers flash drives for Holiday Gifts.
January: True Video 8" digital photo frame
February: 64 GB Patriot USB 2.0 flash drive
New Business:
Some members asked about changing the meeting to a day time hour. Chuck is working on getting better outside lighting in the parking lot at night.
Date and Time of Next Meeting:
Saturday, December 15, 2012 at 2:00 p.m., 28924 Ruus Road, Hayward.
The meeting was adjourned at 3:33 p.m.
Respectfully submitted,
Bayle Emlein, Secretary
